7/25/2023 0 Comments Will your next meeting soon itWhen deployed correctly, a post-meeting follow-up email enables managers to make sure their team knows they’re listening and plans to act on their concerns accordingly. In their follow-up email, the head of engineering could cite one of these concerns while briefly outlining the action items needed to alleviate them. Let’s say an engineering manager met with his team to discuss the possibility of hiring contractors to help expedite production.ĭuring the meeting, team members may have expressed a variety of concerns around this-from questions about job security to concerns about code quality. While it may seem like a lengthy list, these emails are usually short enough for recipients to read quickly while being comprehensive enough for them to grasp the full scope of not only what they discussed, but what’s to come. Context for the recipient(s) (usually relating back to the meeting). The components of your follow-up email will differ somewhat based on meeting type, but these messages generally contain a combination of some or all of the following: What belongs in a post-meeting follow-up email? Regardless of the channel you choose, these same concepts apply, and you can use these templates as a starting point for a post in any other communication channel where you find yourself writing a follow-up after a meeting. If you use a meeting management tool like Fellow, the follow-up might be a hybrid of those two- you can share the full meeting notes and include a written recap at the top. This follow-up is often an email, but it also might be meeting notes shared in Slack or Microsoft Teams, or a comment in some other forum. Instead of viewing post-meeting follow-up as optional, treat it like a necessary step towards accomplishing your team’s goals. While sending a follow-up email or message may seem optional for the novice meeting host, those that do send them often treat these emails like a mundane formality without any purpose. This is where the meeting host can recap decisions, reaffirm priorities, and speak to next steps. Meetings don’t end once you’ve closed your laptop.Īs important as it is to prepare in advance for a meeting, the most important work often happens after it’s over-when it’s time to send a follow-up message.
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